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Report on the administration of the Access to Information Act

PDF Version

April 1, 2021 to March 31, 2022

INTRODUCTION AND MANDATE

The Invest in Canada Hub (“Invest in Canada”) is a departmental corporation, established in June 2017 under the Invest in Canada Act. It was formally launched in March 2018 with the coming into force of its enabling legislation. Invest in Canada’s mandate, for the purpose of supporting economic prosperity and stimulating innovation in Canada, is to:

  1. (a) promote foreign direct investment in Canada and attract and facilitate that investment; and
  2. (b) coordinate the efforts of the government, the private sector and other stakeholders with respect to foreign direct investment in Canada.  

The Access to Information Act (the “Act”) is a federal statute that provides a right of access to records under the control of certain federal government institutions, such as Invest in Canada, to Canadian citizens, permanent residents, as well as individuals and corporations located in Canada.

Invest in Canada’s financial year is aligned with Treasury Board Secretariat’s (“TBS”) requirement that all government institutions subject to the Act report on an April 1 to March 31 reporting cycle.

This report is prepared and tabled in Parliament in accordance with section 94 of the Act.

ORGANIZATIONAL STRUCTURE

During the 2021-2022 reporting period, the privacy and access to information functions were performed by both the marketing team and corporate services. The marketing team was responsible for receiving and processing any requests. The corporate services team was responsible for processing and approving the requests and responses. Invest in Canada’s Chief Executive Officer (CEO) is the head of the institution responsible for Privacy and Access to Information. During the reporting period, Invest in Canada was not party to any service agreements under section 96 of the Access to Information Act.

DELEGATION OF AUTHORITY

The CEO is designated as the head of the department for the purposes of the Act.

Pursuant to section 95(1) of the Act, the CEO’s authority has been delegated to enable the Corporation to meet its legislated requirements. The CEO has delegated most of their powers and duties to the Chief Administrative Officer.

A copy of the delegation order is appended in Annex A.

PERFORMANCE 2021-2022

In 2021-22, Invest in Canada did not receive any requests related to access to information. The organization responded to 7 consultation requests from other Government of Canada institutions and organizations. There were no active requests that were outstanding from previous reporting periods and no active complaints that are outstanding from previous reporting periods. The completed Access to Information Statistical Report is included in Annex B.

Throughout the entire reporting period, Invest in Canada operated in a work-from-home state following guidance from public health officials related to COVID-19. Invest in Canada continued to have the capacity to respond to requests electronically; however, some limitations existed such as access to paper records in the office and access to printing and scanning. Additionally, Invest in Canada works closely with the department of Global Affairs Canada with respect to consultations and potential request transfers. For more information about the impact of COVID 19 on Global Affairs Canada’s access to information responsibilities, please refer to the department’s Access to Information Annual Report.

TRAINING AND AWARENESS

During the reporting period, the Corporate Services Team promoted awareness of the department’s obligations under the Act through a variety of training approaches provided in both official languages. In addition to the implementation of policies and guidance to support employees’ understanding of responsibilities under the Access to Information Act, Invest in Canada developed plans for employees to take annual online training on Access to Information and Privacy through the Canada School of Public Service and provided instructor-led introductory training to employees. The CSPS course Access to Information and Privacy Fundamentals (I015) was made part of the mandatory staff training for the 2021-22 fiscal year.

POLICIES, GUIDELINES, PROCEDURES AND INITIATIVES

Invest in Canada developed and implemented its internal Policy on Information Management, which includes guidance on Access to Information and Protection of Privacy, in September 2019. The Policy is reviewed, updated and approved annually. In addition, Invest in Canada developed a comprehensive Values and Ethics Code for employees, which includes further information about the responsibilities of employees related to access to information: the Code took effect in September 2020.

SUMMARY OF KEY ISSUES AND ACTIONS TAKEN ON COMPLAINTS OR AUDITS

There were no complaints received by Invest in Canada and no investigations of complaints were conducted by the Office of the Information Commissioner.

MONITORING COMPLIANCE

Invest in Canada received no requests under the Act during the reporting period.

ANNEX A: DESIGNATION ORDER

Delegation Order

The Chief Executive Officer of The Invest In Canada Hub, pursuant to section 95(1) of the Access to Information Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons acting in those positions, to exercise the powers, duties and functions of the Chief Executive Officer as the head of a government institution, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.

Dated, at the City of Ottawa, this 27th day of June, 2022

Katie Curran
Interim Chief Executive Officer

ANNEX B: 2021-2022 STATISTICAL REPORT

Statistical Report on the Access to Information Act

Name of institution:
Invest in Canada Hub
Reporting period:
2021-04-01 to 2022-03-31

Section 1: Requests Under the Access to Information Act

1.1  Number of requests
  Number of Requests
Received during reporting period 0
Outstanding from previous reporting periods 0
• Outstanding from previous reporting period 0
• Outstanding from more than one reporting period 0
Total 0
Closed during reporting period 0
Carried over to next reporting period 0
• Carried over within legislated timeline 0
• Carried over beyond legislated timeline 0
1.2 Sources of requests
Source Number of Requests
Media 0
Academia 0
Business (private sector) 0
Organization 0
Public 0
Decline to Identify 0
Total 0
1.3 Channels of requests
Source Number of Requests
Online 0
E-mail 0
Mail 0
In person 0
Phone 0
Fax 0
Total 0

Section 2: Informal Requests 

2.1 Number of informal requests
  Number of Requests
Received during reporting period 0
Outstanding from previous reporting periods 0
• Outstanding from previous reporting period 0
• Outstanding from more than one reporting period 0
Total 0
Closed during reporting period 0
Carried over to next reporting period 0
2.2 Channels of informal requests
Total 0
Source Number of Requests
Online 0
E-mail 0
Mail 0
In Person 0
Phone 0
Fax 0
2.3 Completion time of informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
0 0 0 0 0 0 0 0
2.4 Pages released informally
Less Than 100 Pages Released 100-500 Pages Released 501-1000 Pages Released 1001-5000 Pages Released More Than 5000 Pages Released
Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released
0 0 0 0 0 0 0 0 0 0
2.5 Pages re-released informally
Less Than 100 Pages Re-released 100-500 Pages Re-released 501-1000 Pages Re-released 1001-5000 Pages Re-released More Than 5000 Pages Re-released
Number of Requests Pages Re-released Number of Requests Pages Re-released Number of Requests Pages Re-released Number of Requests Pages Re-released Number of Requests Pages Re-released
0 0 0 0 0 0 0 0 0 0

Section 3: Applications to the Information Commissioner on Declining to Act on Requests

  Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period 0
Declined by the Information Commissioner during reporting period 0
Withdrawn during reporting period 0
Carried over to next reporting period 0

Section 4: Requests Closed During the Reporting Period

4.1 Disposition and completion time
Total 0 0 0 0 0 0 0 0
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 0 0 0 0 0 0 0
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0
4.2 Exemptions
Section Number of Requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14 0
14(a) 0
14(b) 0
15(1) 0
15(1) - I.A.* 0
15(1) - Def.* 0
15(1) - S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 0
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
16.6 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 0
20(1)(a) 0
20(1)(b) 0
20(1)(b.1) 0
20(1)(c) 0
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 0
21(1)(b) 0
21(1)(c) 0
21(1)(d) 0
22 0
22.1(1) 0
23 0
23.1 0
24(1) 0
26 0

* I.A.:  International Affairs       Def.:  Defence of Canada       S.A.:  Subversive Activities 

4.3 Exclusions
Section Number of Requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0
4.4 Format of information released
Paper Electronic Other
E-record Data set Video Audio
0 0 0 0 0 0
4.5 Complexity
4.5.1 Relevant pages processed and disclosed for paper and e-record formats
Number of Pages Processed Number of Pages Disclosed Number of Requests
0 0 0
4.5.2 Relevant pages processed per request disposition for paper and e-record formats by size of requests
Total 0 0 0 0 0 0 0 0 0 0
Disposition Less Than 100 Pages Processed 100-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Processed Number of Requests Pages Processed Number of Requests Pages Processed Number of Requests Pages Processed Number of Requests Pages Processed
All disclosed 0 0 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0 0 0
4.5.3 Relevant minutes processed and disclosed for audio formats
Number of Minutes Processed Number of Minutes Disclosed Number of Requests
0 0 0
4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
Total 0 0 0 0 0 0
Disposition Less Than 60 Minutes Processed 60 - 120 Minutes Processed More than 120 Minutes Processed
Number of Requests Minutes Processed Number of Requests Minutes Processed Number of Requests Minutes Processed
All disclosed 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0
4.5.5 Relevant minutes processed and disclosed for video formats
Number of Minutes Processed Number of Minutes Disclosed Number of Requests
0 0 0
4.5.6 Relevant minutes processed per request disposition for video formats by size of requests
Total 0 0 0 0 0 0
Disposition Less Than 60 Minutes Processed 60 - 120 Minutes Processed More than 120 Minutes Processed
Number of Requests Minutes Processed Number of Requests Minutes Processed Number of Requests Minutes Processed
All disclosed 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0
4.5.7 Other complexities
Total 0 0 0 0
Disposition Consultation Required Legal Advice Sought Other Total
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
Request abandoned 0 0 0 0
Neither confirmed nor denied 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0
4.6 Closed requests
4.6.1 Requests closed within legislated timelines
Number of requests closed within legislated timelines 0
Percentage of requests closed within legislated timelines (%) 0
4.7 Deemed refusals
4.7.1 Reasons for not meeting legislated timelines
Number of requests closed past the legislated timelines Principal Reason
Interference with operations/ Workload External Consultation Internal Consultation Other
0 0 0 0 0
4.7.2 Requests closed beyond legislated timelines (including any extension taken)
Total 0 0 0
Number of days past legislated timelines Number of requests past legislated timeline where no extension was taken Number of requests past legislated timeline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
4.8 Requests for translation
Total 0 0 0
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0

Section 5: Extensions

5.1 Reasons for extensions and disposition of requests
Total 0 0 0 0
Disposition of Requests Where an Extension Was Taken 9(1)(a) Interference With Operations/ Workload 9(1)(b) Consultation 9(1)(c) Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
Request abandoned 0 0 0 0
No records exist 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0
5.2 Length of extensions
Total 0 0 0 0
Length of Extensions 9(1)(a) Interference With Operations/ Workload 9(1)(b) Consultation 9(1)(c) Third-Party Notice
Section 69 Other
30 days or less 0 0 0 0
31 to 60 days 0 0 0 0
61 to 120 days 0 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0

Section 6: Fees

Total 0 $0.00 0 $0.00 0 $0.00
Fee Type Fee Collected Fee Waived Fee Refunded
Number of Requests Amount Number of Requests Amount Number of Requests Amount
Application 0 $0.00 0 $0.00 0 $0.00
Other fees 0 $0.00 0 $0.00 0 $0.00

Section 7: Consultations Received From Other Institutions and Organizations

7.1 Consultations received from other Government of Canada institutions and other organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during the reporting period 7 446 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 7 446 0 0
Closed during the reporting period 7 446 0 0
Carried over within negotiated timelines 0 0 0 0
Carried over beyond negotiated timelines 0 0 0 0
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Total 1 5 1 0 0 0 0 7
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 1 5 1 0 0 0 0 7
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Total 0 0 0 0 0 0 0 0
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0

Section 8: Completion Time of Consultations on Cabinet Confidences

8.1 Requests with Legal Services
Total 0 0 0 0 0 0 0 0 0 0
Number of Days Fewer Than 100 Pages Processed 100-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
8.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 100‒500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 9: Investigations and Reports of finding

9.1 Investigations
Section 32 Notice of intention to investigate Subsection 30(5) Ceased to investigate Section 35  Formal Representations
0 0 0

 

9.2 Investigations and Reports of finding
Section 37(1) Initial Reports Section 37(2) Final Reports
Received Containing recommendations issued by the Information Commissioner Containing orders issued by the Information Commissioner Received Containing recommendations issued by the Information Commissioner Containing orders issued by the Information Commissioner
0 0 0 0 0 0

Section 10: Court Action

10.1 Court actions on complaints
Section 41
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0
10.2 Court actions on third party notifications under paragraph 28(1)(b)
Section 44 - under paragraph 28(1)(b)
0

Section 11: Resources Related to the Access to Information Act

11.1 Allocated Costs
Total $6,180
Expenditures Amount
Salaries $6,180
Overtime $0
Goods and Services $0
• Professional services contracts $0
• Other $0
11.2 Human Resources
Total 0.057
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 0.057
Part-time and casual employees 0.000
Regional staff 0.000
Consultants and agency personnel 0.000
Students 0.000

Note: Enter values to three decimal places.